Success Story: How a Cloud Kitchen Digitized Its Entire Operation with Odoo in Just 10 Days

At PS Solutions, we specialize in helping businesses streamline their operations through smart, scalable systems. One of our most impactful implementations was for a cloud kitchen serving over 200+ households daily, where we rolled out a complete Odoo ERP solution—and the entire transformation was completed in just 10 days.

This fast-growing food business needed a solution that could manage complex operations across production, inventory, accounting, and payroll—all while offering real-time insights. With Odoo, we made it happen.

Here’s a breakdown of how each Odoo module played a critical role in optimizing their workflow:

1. Manufacturing + Bill of Materials (BoM)

Every menu item in the kitchen was defined as a product with a detailed Bill of Materials. This allowed the business to track exactly how much raw material is used for each dish, down to the gram.
As soon as meals go into production, ingredients are automatically deducted from inventory—minimizing waste and ensuring precise stock usage.

2. Inventory Management

Real-time inventory tracking is now at the heart of this kitchen’s operation.
Whether it’s raw vegetables, packaging materials, or spices, Odoo provides a live view of stock levels, reorder points, and product movements—ensuring nothing is missed.

3. Purchase Management

The Purchase module is tightly integrated with both inventory and production.
When stocks hit reorder levels, purchase orders are automatically triggered, ensuring continuous supply without manual follow-ups or kitchen delays.

4. Sales Management

The kitchen handles bulk and subscription orders for families and communities.
Using Odoo’s Sales module, the team now creates quotes, confirms orders, and issues invoices with ease—reducing paperwork and speeding up cash flow.

5. Accounting & Expenses

All financial transactions—from supplier bills to daily operational expenses—are logged into Odoo’s Accounting module.
The business now benefits from accurate, compliant, and real-time financial reporting, while expenses like delivery, utilities, and packaging are logged under analytic accounts for deeper insights.

6. Payroll

Managing kitchen and delivery staff wages was previously time-consuming. Now, with Odoo Payroll, salaries are calculated automatically based on workdays, roles, and rules.
Payslips, deductions, and benefits are generated with minimal effort—ensuring transparency and punctual payments.

7. Analytic Reporting

One of the most powerful upgrades was the implementation of Analytic Accounting.
Every transaction—be it sales, expenses, or internal transfers—is tagged to specific departments or cost centers.
This allows management to view Profit & Loss statements, sales trends, and operational performance by category or product line—driving smarter decisions.

The Result: Digital Transformation in Just 10 Days

Thanks to close collaboration, clear objectives, and Odoo’s modular flexibility, this cloud kitchen became fully operational on the system within 10 days.
They now enjoy a centralized, cloud-based platform that automates day-to-day tasks and provides full control over every aspect of the business.